At NVZA Incorporated (“us”, “we”, “our” or the “Company”) we value your privacy and the importance of safeguarding your data. This policy describes our privacy practices for the activities set out below. As per your rights, we inform you how we collect, store, access, and otherwise process information relating to our clients. In this policy personal data refers to any information that on its own, or in combination with other available information, can identify an individual, such information may or may not be protected by the Protection of Personal Information Act 4 of 2013 (“POPI ACT”or the “Act”).
Meaning
Personal Information is defined by the Protection of Personal Information Act (the Act) as:
“information relating to an identifiable, living, natural person, and where it is applicable, an identifiable, existing juristic person, including, but not limited to—
- information relating to the race, gender, sex, pregnancy, marital status, national, ethnic or social origin, colour, sexual orientation, age, physical or mental health, well-being, disability, religion, conscience, belief, culture, language and birth of the person;
- information relating to the education or the medical, financial, criminal or employment history of the person;
- any identifying number, symbol, e-mail address, physical address, telephone number, location information, online identifier or other particular assignment to the person;
- the biometric information of the person;
- the personal opinions, views or preferences of the person;
- correspondence sent by the person that is implicitly or explicitly of a private or confidential nature or further correspondence that would reveal the contents of the original correspondence;
- the views or opinions of another individual about the person; and (h) the name of the person if it appears with other personal information relating to the person or if the disclosure of the name itself would reveal information about the person”.
- Respecting and protecting your Personal Information (please refer to the definition of Personal Information at the end of this policy statement) is very important to us. It is also a Constitutional right, legal, and good business practice requirement, which we take very seriously.
Application
This Privacy Policy applies to you, the data subject, only in relation to NVZA Incorporated, its affiliates, partners, consultants, or any person so appointed to your matter, such as advocates, tracers, or others.
In line with the 8 Conditions for Lawful Procession of Personal Information as set out in the Protection of Personal Information Act no 4 of 2013 (“the Act”), we –
- Accept joint liability and accountability with you to responsibly manage and protect your Personal Information when providing our services;
- Undertake to collect and process only such Personal Information which is necessary given the purpose for which it is processed and to assist you with the required matter, to conclude the necessary related agreements and consider the legitimate legal interests of everyone concerned, as required by the Act. We will at all times respect your right to withdraw your consent for the processing of your Personal Information;
- Undertake to only use your Personal Information for the purpose for which the information is essential to enable us to assist you, as required;
- Undertake not to share or further process your Personal Information with anyone or for any reasons, other than those set out and specified herein;
- Undertake to take reasonably practicable steps to ensure that information is complete, accurate, not misleading and where necessary updated;
- Undertake to be open and transparent on the nature, extent and reasons for processing Personal Information;
- Undertake to Safeguard and protect your Personal Information we hold of you, to update and rectify the Personal Information upon request and to keep it for no longer than required.
Acceptance
By providing us with your information, through our Mandate, by way of submitting a form, job application, or other, you agree to authorise us to process such information as set out herein and you authorise us and or any associated entities, persons, or third parties (where applicable) for the purposes set out herein.
Reasons for Processing Personal Information
We, need to collect, use and keep your Personal Information as prescribed by relevant legislation and regulations and for reasons such as:-
- To provide all relevant services in accordance with your mandate;
- To respond to queries;
- To confirm and verify your identity as per legal regulations;
- To open your file and to comply with same as per legal regulations;
- To fulfil out contractual obligation to you, as so to ensure that all invoices are issued correctly, etc.;
Business Activities for which personal information is required: –
- Recruitment and employment purposes;
- Providing Professional Services as per client mandate;
- Administering, managing and developing our businesses and services;
- Security, quality and risk management activities;
- For the appointment of 3rd parties in order to be able to promote your specific instructions and mandate with NVZA Incorporated Attorneys; and
- Legal Compliance.
Meaning of Personal Data:
While using Our Services, we may ask you to provide Us with certain personally identifiable information that can be used to contact or identify You, Personally identifiable information may include, but is not limited to:
- Email address;
- First and Last Name;
- Phone or Cell Phone Number;
- Address;
- Usage Data.
Meaning of Usage Data:
Usage Data is collected automatically when using the Service.
Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
When You access the Services by or through a mobile device, we may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser used, the unique device identifiers and other diagnostic data.
We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.
Meaning of Cookies:
A cookie is a small file with information that your browser stores on your device. Information in this file is typically shared with the owner of the site in addition to potential partners and third parties to that business. The collection of this information may be used in the function of the site and/or to improve your experience.
You can control this by opting out of cookie at any time by visiting your cookie manager on your application.
Retention of Your Personal Data
The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.
Sharing or Transfer of Personal Information
Our employees will have access to your Personal Information to administer and manage our services and internal processes. In general we do not share or sell your personal information to any third parties (other than third parties, or service providers acting on our instruction) unless we have a lawful basis for doing so.
- Cross Border
We may need to share Personal Information outside of South Africa, in terms of the Act, or such other legislation.
- Third Party Providers
We may need to share your Personal Information with such third party providers and or utilize software or online platforms to enter and process your information for business management purposes, or in order to complete our mandate. For example, the use of SARS, an Electronic Service for a Municipality, TPN etc. Such third-party providers or operators have their own privacy policies in place.
We may also disclose your information:
- Where we have a duty or a right to disclose in terms of legislation, regulations or industry codes;
- Where we believe it is necessary to protect our rights;
- When explicitly requested by you;
- With professional advisers, as necessary to establish and defend your matter, personal information may be shared with these advisers as necessary in connection with the services they have been engaged to provide;
- To law enforcement, regulatory and other government agencies and to professional bodies, as required by and/or in accordance with applicable law or regulation. We may also review
and use your personal information to determine whether disclosure is required or permitted.
Information Security
We are legally obliged to provide adequate protection for the Personal Information we hold and to stop unauthorised access and use thereof. We will, on an ongoing basis, continue to review our security controls and related processes to ensure that your Personal Information remains secure.
Generally accepted standards of technology and operational security have been implemented to protect information from loss, misuse, alteration, or destruction. All our employees are trained on information security and are required to keep Personal Information confidential and only authorised persons have access to such information.
When we contract with third parties, we impose appropriate security, privacy and confidentiality obligations on them to ensure that personal information that we remain responsible for, is kept secure.
Retention of Personal Information
We shall only retain and store Personal Information for the period for which the data is required to comply with or as long as same is required for purposes of legislative requirements.
Disclosure of Your Personal Data
Business Transactions
If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.
Law enforcement
Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
Other legal requirements
The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:
- Comply with a legal obligation
- Protect and defend the rights or property of the Company
- Prevent or investigate possible wrongdoing in connection with the Service
- Protect the personal safety of Users of the Service or the public
- Protect against legal liability
Security of Your Personal Data
The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.
Detailed Information on the Processing of Your Personal Data
The Service Providers We use may have access to Your Personal Data. These third-party vendors collect, store, use, process and transfer information about Your activity on Our Service in accordance with their Privacy Policies.
Analytics
We may use third-party Service providers to monitor and analyze the use of our Service.
- Google Analytics
Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network.
You can opt-out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing information with Google Analytics about visits activity.
For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy
Email Marketing
We may use Your Personal Data to contact You with newsletters, marketing or promotional materials and other information that may be of interest to You. You may opt-out of receiving any, or all, of these communications from Us by following the unsubscribe link or instructions provided in any email We send or by contacting Us.
Payments
We may provide paid products and/or services within the Service. In that case, we may use third-party services for payment processing (e.g. payment processors).
We will not store or collect Your payment card details. That information is provided directly to Our third-party payment processors whose use of Your personal information is governed by their Privacy Policy.
Amendments to your Information
You have the right to ask us to update your information, to correct such information or to delete your information (after mandate and as allowed by legislation). We will however require your proof of identity and/or authority before making changes to personal information we hold. NVZA Incorporated Attorneys, have a responsibility toward the Financial Intelligence Centre to identify all clients, and to report any transactions in terms of its Act. NVZA Incorporated Attorneys, therefore requires all clients to provide regular updates pertaining to any amendments made to their contact information, address, etc.
Should you have any further questions, you can contact us on:
Email: info@nvza.co.za;
Tel : 012 347 1089